HR Administrator / Recruitment Coordinator Derry

Posted: 10th September, 2024

Title: HR Administrator / Recruitment Coordinator Derry

Department: HR

Location: Derry

 

Purpose

The Human Resources Administrator / Recruitment Coordinator will provide general administrative support in all areas of the HR function reporting directly to the Senior HR Officer.

Responsibilities

• To provide a full range of administrative support service to the HR team at Derry. May occasionally need to provide administrative support to HR colleagues in other Nelipak plants.
• Provide administrative support in all areas across the full “employee life cycle” including but not limited to absence management, recruitment & selection, learning and development, compensation & benefits, employee relations etc.
• Manage the end-to-end recruitment activities across the Derry plant.
• Be the first point of contact for recruitment agencies for the provision of temporary agency staff.
• Updating HR metrics tracker regularly ensuring data accuracy and reports completed in set timescales.
• Perform administrative duties including communications, filing, photocopying, letter writing, note taking and management of Notice Boards.
• Manage the Time and Attendance System including Processing annual leave, processing new starts, leavers and agency workers, maintaining up to date information/records, providing specific information to Team Leaders & Managers, producing reports as required and providing advice and system support on a daily basis while maintaining confidentiality.
• Assist payroll in responding to Payroll queries in a timely & accurate manner.
• Support with creating contracts of employment, offer letter and relevant new starter documentation for all new employees, update existing contracts as required.
• Raising Requisitions for HR Invoices on SAP and maintaining control.
• Maintain current, accurate and confidential personnel records for all employees observing data protection requirements.
• Recording Environment, Health & Safety observations monthly.
• Assist with the preparation and submission of required diversity monitoring data and reporting.
• Provide reports on data including absence, headcount and holidays
• Preparation of shift rotas and holiday schedules for hourly paid employees annually.
• Processing monthly updates of employee assistance benefits.
• Promote and support Nelipak Health and Wellbeing initiatives and assist with events as required. Actively participating in Wellness & Engagement Committee.
• Lead or participate in miscellaneous HR projects.
• Introduce new employees and internal moves & promotions in house.
• Co-ordinate onboarding process for introduction of new employees.
• Maintain up to date knowledge of relevant employment legislation.
• Manage the administration duties for all aspects of the recruitment process.

Essential criteria: 

• 2-3 years’ experience in a HR Administrator role providing extensive HR Admin support to all functions.
• 1-2 years of recruitment experience, preferably recruiting for a variety of roles.
• Experience of record maintenance with knowledge of MS Office and MS Excel.
• GCSE English & Maths or equivalent.

Desirable Criteria

• CIPD Level 3 qualified or working towards it is advantageous.
• Experience of providing HR support in a manufacturing environment.

The above list of job responsibilities is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of the post.

FOR INTERESTED APPLICANTS: If you are interested in this position, please send a brief cover letter, resume, please state the job title applying for and any other relevant material for the candidacy to DerryHR@nelipak.com. Thank you!

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