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Warehouse Administrator Galway

Posted: 3rd July, 2024
Title: Warehouse Administrator
Department: Warehouse
Location: Galway, Ireland



We currently seek to recruit a Warehouse Administrator. Reporting onto the Warehouse Manager, primary a multi-skilled and adaptable warehouse operative. Adept in providing first class working practice within the warehouse environment. Methodical by nature with a keen eye for detail which leads to reliable stock management and inventory control. Enthusiastic and willing to get involved in every aspect of warehouse management, confident communicator and all round team player.

  • Generating shipping schedule report and forwarding on to sales team for review and update
  • Printing out shift reports from evening shift and requesting sales lines as needed for upcoming shipments.
  • Contact CHL to arrange shipments for orders due out to customers in the next 24 hours.
  • Review of emails for changes to schedule from planning department
  • Updating white boards with relevant information so that the team know what needs to be loaded on each truck.
  • Request commercial invoices as needed from the sales team
  • Reviewing emails from sales for urgent orders and moving planned shipments to accommodate urgent requests. Contact customers impacted by any change to the planned schedule from above requests.
  • Reviewing updated shipping schedule after 10am meeting and arranging transport.
  • Contacting customer sites to arrange return of recycled pallets.
  • Generating pick list for shipments from Orchard
  • Checking finished goods against pick list to ensure accuracy.
  • Picking stock and generating certs and delivery notices.
  • Scanning and e-mailing Certs and delivery notes to Sales for invoicing
  • Contacting receiving warehouses to ensue shipments are booked in.
  • Requesting time slots from customer warehouse and adjusting transportation to match available slots.
  • Updating shift report for handover meeting with evening shift at 2pm.
  • Tracking pallets in and out of Galway warehouse and updating the files daily for reports to management
  • Contacting suppliers for pallets and ordering of consumables for the warehouse
  • Arranging shipment of samples for quality to Steris
  • Sending samples to various sites for NPI team as requested
  • Dealing with truck drivers and ensuring POD’s are correct and signed for all deliveries.
  • Uploading pictures of international shipments to a central file for proof of condition of pallets leaving this warehouse to refute customer complaints. (This initiative has proven to be very valuable already in several cases)
  • Responding to requests for historical certs POD’s by sales team, typically 12/24 months after shipments. time consuming exercise if not from recent shipments.
  • Rack inspections per the rota.
  • Responding to phone calls and answering walk in requests from internal and external personnel
  • Working with warehouse team lead on preparing US and international shipments, including the adding of additional protection and signage to pallets for transport. Getting weights and dimensions of individual pallets and completing of VGM forms and additional customs forms etc. For shipments
  • Using of DHL and UPS portals to send small packages /engineering and NPI samples etc. to various customers.
  • Filing of POD certs and delivery notes for future reference.
  • Logging all returns to site due to quality issues or customer complaints and completing of the tracker for quality department.
  • Review of free spaces to track warehouse utilisation percentage for weekly reports.
  • Updating the COC data base detailing the following
The successful candidate will possess the following key attributes:
  • Good system Knowledge
  • Open & Honest Communication
  • Team Orientated
  • Accountability
  • Attention to detail and ability to work on own initiative
  • Good Organizational skills
  • Good knowledge of Microsoft Excel, Word
Qualification & Experience Requirements:
  • Leaving cert as a minimum
  • Over 1 year experience as a general operative/ relevant industrial experience will also be considered
  • Full training will be provided

Good attendance record

Remuneration Package:

A competitive salary & benefits package is offered based on experience

The above list of job responsibilities is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of the post.

FOR INTERESTED APPLICANTS: If you are interested in this position, please send a brief cover letter, resume, please state the job title applying for and any other relevant material for the candidacy to Thank you!

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